Designed to reduce candidate drop out, for any clients who have an active account with Totaljobs, our integration enables clients to post jobs directly to Totaljobs from within JTGO.
Candidates can use either a ‘one click apply’ feature to push their Totaljobs profile straight into JTGO, or to be directed to complete your application form in JTGO – it’s your choice.
This guide includes information on:
Posting & managing jobs
Direct Post
To access the Post to Totaljobs page, go to the Post The Job page of the job you wish to post. Click on the Post to Totaljobs sub tab.
Simply work through this page and complete all the required fields. An overview of each field and what it does listed below:
Job Title
This will pull through the “job title for candidates” that was added on the Job Details page. If you wish to change this, update the “job title for candidates” on the job details page and this will then update on this page.
Job Ref
This will pull through the job reference number from the Job Details page.
Days Live
From the list select the number of days you wish for this advert to be live on Totaljobs.
Location
This will pull through the location added on the Job Details page, however it can be amended on this page.
Post Code
This will pull through the postcode of the location that has been selected on the Job Details page, however it can be amended on this page.
Hide Postcode
If this is toggled on then only the first part of the postcode will be displayed. For example, if the postcode was WA14 1EZ and you chose to hide the postcode, only WA14 would display on Totaljobs.
Region
From the list select the relevant region.
EU only
Specifies whether the job can be viewed by candidates outside the EU.
Job Type
Select the relevant job type.
Apply Method
REFER & POPULATE is where a candidate will be directed to JTGO to register and apply and information from their Totaljobs profile will populate parts of the application form.
Description
This will pull from the content added on the advert copy page. You can review and edit this content here using the text editor.
Salary
- Rate Unit: Select either Annual Salary, Daily Rate & Hourly Rate from the list
- Salary Min: Select the minimum salary (this is used for search purposes only and is not visible to candidates)
- Salary Max: Select the maximum salary (this is used for search purposes only and is not visible to candidates)
- Salary (shown to candidates): This is the salary that is listed against the against the job and will be visible to candidates
Contact (all fields in this section are none mandatory)
- Phone: If a phone number is listed here, it will display against the advert
- Email: If an email address is listed here, it will display against the advert
- First Name: If a first name is listed here, it will display against the advert
Totaljobs Template
If you have branding templates set up in Totaljobs they will be listed here and can be selected from. If you do not have these set up in Totaljobs then it will simply pick up the formatting from the description.
When you have completed all the required fields, the final step is to select Post The Job.
A message will then be displayed to advise the job has been successfully posted.
Please note it can take up to 10 minutes after posting a job for it to appear on Totaljobs and their affiliated sites.
Updating, refreshing & deleting jobs
After successfully posting the job, the following options will be displayed at the bottom of the page:
Delete
Selecting this button will delete the job from Totaljobs. It will no longer appear on the site and candidates will be unable to apply.
Please note, this action will only remove the job from Totaljobs.
To prevent candidates from seeing and applying for the job on your JTGO candidate site, on the Post The Job page toggle off both Advert Live and Enable Advert.Refresh
This effectively removes the current job and adds a new version.
If your current advert has expired and you wish to repost the job to Totaljobs, use the refresh option to repost the job.Update
This updates the current advert, useful if you are simply updating a job title or location. Use this method to update the following:
- Job title
- Location
- Postcode
- Region
- Job Type
- Description
- Salary Min & Max
- Salary (shown to candidates)
The number of days live cannot be updated via this method, nor can the contact information or Totaljobs template. If you wish to update this information, use the Refresh option instead.
Cancel
If selected this button will take you back to the Post The Job > Job Status page.
Application methods
Refer & Populate
With the Refer & Populate apply method, JTGO imports a candidate’s Totaljobs profile (typically basic personal details and a CV) to pre-fill much of the registration form and then parses their CV to complete as much of the application form as possible.
FAQs
What is Refer & Populate?
Refer & Populate will direct candidates to JTGO to apply for the role, whilst importing the candidate’s data from their Totaljobs profile to pre-fill much of the registration form. It then parses the candidate’s CV to complete as much of the application form as possible. If you require candidates to complete a more detailed application form at initial application, we recommend utilising this apply method.
How do I activate this feature?
Simply advise your Account Manager at Totaljobs that you will activating the Direct Post feature in JTGO and obtain the following information:
- Username
- Password
Once you have these, please contact our Support Team via the online helpdesk to arrange for this to be switched on.
Please note, the username and password may differ from the details you currently use to manually post to Totaljobs or via the multi job posting feature.I am getting the below error message when trying to post to Totaljobs, what does it mean?
JOB\UNIQUEJOBNOTJ{job reference number} already exists so cannot be added
This means this unique job number has already been used on the Totaljobs site at some point and needs to be amended in order to post to Totaljobs.
Allowing users to edit the Job/Reference Unique Id will overcome the below error message if it ever appears.
To enable access to this field go to Settings > Security Roles > Create / update jobs > Post Job To Totaljobs.
Toggle on Can edit Job/Reference Unique Id
